MINUTES OF THE EXECUTIVE COMMITTEE MEETING
	OF THE
	NATIONAL ASSOCIATION OF CONGREGATIONAL CHRISTIAN CHURCHES
ACTIONS 03-E-1 Through 03-E-39	Milwaukee, Wisconsin February 6-8, 2003
Call to Order	A regular meeting of the Executive Committee of the National Association of Congregational Christian Churches was called to order by Chairman Rev. Dr. Roy Backus at 6:00 P.M. February 6, 2003 in the Aviator Room of the Best Western Midway Hotel /Milwaukee/Airport, Milwaukee, Wisconsin. Prior to the meeting the Committee joined for dinner in the hotel.
	Executive Committee voting members present , in addition to the chairman were: Carter, Mrs. Susan Jones-Hood, the Rev. Lottie Dando Haaheim, the Rev. Patricia White, the Rev. Milton “Ed”
	Clarke, the Rev. Joseph	Hicks, Mr. Michael
	Gierke, the Rev. Dr. Dewey	Simons, Mr. Blaine H.
	Murphy, the Rev. Alice	Ellcey, the Rev. Gregory A.
	Absent: Eckert, Mrs. Ellen Ex-Officio Executive Committee non-voting members were: Glab, Mrs. Sherry, Secretary, present at all sessions, Bailey, the Rev. Steven H. Ware and Bentley, the Rev. Donald L. Also present were the Rev. Dr. Thomas M. Richard, Executive Secretary; Mr. James H. Walsh, Treasurer; Mrs. Marina Rosenberg, Controller, Rev. Dr. Lloyd Hall, Jr., Historian, Mr. Donald Miesbauer, Assistant Treasurer, Rev. Paul Ray, Chairman of the Nominating Committee and Mrs. Mildred “Millie” Gardner member of same.
Devotions	Devotions were given by Mrs. Marina Rosenberg. She shared a devotion she had written for the NACCC Lenten Devotions.
Welcome & Introductions	Chairman Rev. Roy Backus welcomed everyone and asked us each to introduce ourselves.
03-E-01	VOTED: by general consent to approve the Meeting Agenda with the noted changes. (Exhibit 1)
03-E-02 Ratify Mail Ballot	VOTED: to ratify the Electronic Ballot concerning the October 11-13 Executive Committee.
03-E-03 Ratify Mail Ballot	Mrs. Susan Carter moved we approve the minutes of October 11-13 Executive Committee Meeting as corrected. Seconded and adopted. (Exhibit 2)
Executive Committee Minutes	2 February 6-8, 2003
03-E-04 Motion to Strike	Concerning the minutes of the December 19, 2002 Executive Committee Telephone Conference, Rev. Alice Murphy moved we strike the amendment to the motion #02-E-50 made by Rev. Donald Bentley. Seconded and adopted.
03-E-05 Replacement Motion	Rev. Gregg Ellcey moved to replace the motion (#02-E-50) with “Remove the last paragraph from the job description “An individual serving as Executive Secretary and/or Associate Executive Secretary may serve up to ten (10) years combined and shall not be eligible to serve thereafter.”” Seconded and adopted.
03-E-06 Ratify Mail Ballot	VOTED: To ratify the electronic ballot concerning the December 19, 2002 Executive Committee Telephone Conference minutes. (Exhibit 3)
03-E-07 Staff Reports	VOTED: To accept the staff reports from Dr. Tom Richard. Dr. Donald Olsen and Mrs. Marina Rosenberg as printed. (Exhibits 4, 5, 6)
Treasurer’s Report	Treasurer Jim Walsh introduced David Grotkin, our CPA, and gave the treasurer’s report (Exhibit 7).* Marina Rosenberg spoke to the subject of fund raising (Exhibit 8), expressing the idea of the Leadership Team helping raise the funds. Rev. Joe Clarke suggested Marina send letters to churches regarding the raising of funds before the church budgets are made up. Jim concluded “revenue is where we need support”. Mr. Jim Walsh then presented the report entitled “Investment Trust Performance Summary” (Exhibit 9). Marina spoke on Part IV Annual Meeting Budget and Fees.
Executive Committee Minutes	3 February 6-8, 2003
03-E-08 Annual Meeting Registration Fee	Rev. Ed White moved the Executive Committee empower the Executive Secretary, treasurer, moderator and controller to establish the 2003 adult annual meeting registration fee not to exceed $150.00. Seconded and adopted.
The Congregationalist	The report from Joe Polhemus was acknowledged. (Exhibit 10)
Historian’s Report	Rev. Dr. Lloyd Hall presented his report (Exhibit 11). Dr. Hall pointed out the information contained in his final paragraph explaining the nomination of individuals for citations and the process is now being put into place.
Personnel & Administration	Postponed for Executive Session
Membership & Procedures	Postponed to next day.
Credentials	No report.
Investment Advisory Committee 03-E-09	Marina Rosenberg spoke to the proposal from the Investment Advisory Committee (Exhibit 12). After discussion the proposal “That the IAC include at least six members, with approximately 2/3 from the greater Milwaukee community, and approximately 1/3 from other states in which there are National Association member churches; to be appointed for a one year term, not to exceed a total of 10 years” was adopted by general consent. Rev. Joe Clarke moved the appointment of Tim Roberts, First Congregational Church, Burlington, Iowa and Jim Bullard, Pilgrim Congregational Church, Pomona, California to the Investment Advisory Committee. Seconded and adopted.
Financial Services 03-E-10	It was reported the Financial Services had held a conference call on January 28, 2003. In regard to long term care, there is a need for 10 people to sign up for this benefit. A link describing this program will be on the web site and a representative will be at the June meeting. (Exhibit 13) Blaine Simons moved that we approve Financial Services’ recommendation that we engage in the NML long term care plan and offer it to local churches. Seconded and adopted.
Executive Committee Minutes	4 February 6-8, 2003
Nominations And Appointments	Rev. Alice Murphy, Chairman of the Nominations and Appointments subcommittee, gave the following report:
03-E-11 Approve Nominees Communication Services Committee	VOTED: To approve the nominees for the Communication Services Committee as presented by the Nominations and Appointments subcommittee to be presented to the delegates for election. Communication Services Committee:
	Noreen Boes Mayflower Congregational Church Lansing, Michigan
	Rev. Jim Eaton United Congregational Church Norwich, Connecticut
	Theodore Flynn Congregational Church of the Chimes Sherman Oaks, California
	Rev. John Miller First Congregational Church Royal Oak, Michigan
	Pamela P. Smith North Shore Congregational Church Fox Point, Wisconsin
	Robert Snyder First Congregational Church Toledo, Ohio
	Alan Seltzer The Church In the Gardens, Forest Hills, New York
03-E-12 Approve Nominee For Family Life - Church Services Commission	VOTED: To approve the nominee for the Family Life subcommittee of the Church Services Commission as presented by the Nominations and Appointments subcommittee to be presented to the delegates for election. Church Services Commission:
	Family Life – Four Year Term Becci Cox People’s Congregational Church Bayport, Minnesota
Executive Committee Minutes 03-E-13 Approve Nominee For Christian Education/Spiritual Resources – Church Services Commission	5 February 6-8, 2003 VOTED: To approve the nominee for the Christian Education/Spiritual Resources subcommittee of the Church Services Commission as presented by the Nominations and Appointments subcommittee to be presented to the delegates for election. Christian Education/Spiritual Resources – Four Year Term
	Emily Poland First Congregational Church Emporia, Kansas
03-E-14
Approve Nominees For Youth Subcommittee – Church Services Commission	VOTED: To approve the nominees for the Youth Subcommittee of the Church Services Commission as presented by the Nominations and Appointments subcommittee to be presented to the delegates for election. Youth – Four Year Term
	Claude Johnson First Congregational Church Greenville, Michigan
	Rev. Bobbie Chapman Founders Congregational Church Harwinton, Connecticut
Church Services Report	Rev. Joe Clark presented the report from Church Services which had been prepared by Mrs. Christine Fleischmann, Chairman of the Church Services Commission. (Exhibit 14)
	Memorial books for the Donna Alexander and Christian Education Awards have been purchased and will be on display at the NACCC office. The Art Contest has been renamed to “Art Exhibit” and certificates will be awarded to all entries. The theme for the entries will always follow the theme for the Annual Meeting. The Music Exchange Program is up and running. Information will be in The Congregationalist” and in the Resource Room at the Annual Meeting. Bruce Pratt from Mayflower Congregational Church, Flower Mound, Texas has written The Cambridge Platform which will be available in the Resource Room as well as other publications of interest. Rev. David Kimberly will be the speaker at the Heritage Luncheon and Rev. Fred Sever will be the breakfast speaker at the Annual Meeting. Sister Church Project has been started. All areas of responsibility for the Annual Meeting have been planned.
Nominating Committee Report	Rev. Paul Ray, Chairman of the Nominating Committee, was welcomed and asked to give his report (Exhibit 15). The following nominees were presented by Rev. Ray:
Executive Committee Minutes	6 February 6-8, 2003 Moderator-Elect Mrs. Hannah Hall Plymouth Congregational Church Racine, Wisconsin
	Treasurer Mr. James Walsh First Congregational Church Wauwatosa, Wisconsin
	Secretary Mrs. Sherry Glab Pilgrim Congregational Church Pomona, California
	Historian Rev. Dr. Lloyd M. Hall, Jr. Plymouth Congregational Church Lansing, Michigan
	Credentials Committee Rev. Norman Rust
	South Paris Congregat’al Church South Paris, Maine
	Executive Committee Mrs. Betty Godard (Unexpired three year term) First Congregational Church Akron, Ohio
	Mrs. Anne Butman
Assistant Treasurers Nominating Committee Recommendation Nominating Committee Procedure Recommendation Executive Committee Minutes