MINUTES OF THE EXECUTIVE COMMITTEE

AND THE BOARD OF DIRECTORS

OF THE NATIONAL ASSOCIATION OF CONGREGATIONAL CHRISTIAN CHURCHES

Friday and Saturday, June 23-24, 2006

Hilton Costa Mesa, Costa Mesa, CA

MINUTES

Agenda Item	Discussion	Action
1. Call to Order/Roll Call	The meeting of the Executive Committee and Board of Directors of the National Association of Congregational Christian Churches was convened on Friday, June 23, 2006 at 8:00 a.m. at the Hilton Hotel, Costa Mesa, CA. by Chairman Rev. Milton (Ed) White. Executive Committee voting members present went: White, Rev. Milton (Ed) White Clayton, Bonn Sommers, Joelle Sturgis, Don Hotchkin, Rev. Richard Clarke, Rev. Joseph Kniefel, Claudia Van Tassell, Rev. Wendy Hood, Rev. Dr. Lottie Jones Butman, Anne Absent: Godard, Betty King, Rev. Giovan Ex-officio Executive Committee non-voting members were: Adair, Rev. Dick, Moderator Gierke, Helen, Moderator-Elect Dillon, Jeff, Treasurer Hall, Rev. Dr. Lloyd Board of Directors voting members: White, Rev. Milton (Ed) White Clayton, Bonn Sommers, Joelle Sturgis, Don Hotchkin, Rev. Richard Clarke, Rev. Joseph Kniefel, Claudia Van Tassell, Rev. Wendy Hood, Rev. Dr. Lottie Jones Butman, Anne Adair, Rev. Dick, Moderator Gierke, Helen, Moderator-Elect Hall, Rev. Dr. Lloyd Absent: Godard, Betty King, Rev. Giovan Carter, Susan Secretary (absent on June 23) Also present: Rev. Dr. Thomas M. Richard, Executive Secretary Dan Drea, NACCC Financial Manager
2. Opening Devotions	Rev. Dick Hotchkin gave opening devotions on Friday morning. Bonn Clayton gave devotions on Saturday morning.
3. Consent Agenda	Motion #1: Moved by Joe Clarke, second by Wendy, that the agenda be approved as presented. VOTE: Motion unanimously approved
4. Minutes	Minutes of the February Meeting and March conference call were unanimously approved online. Lloyd Hall noted that in future years the Host Committee should present their recommendation to the EC for the offering at the Annual Meeting, and the EC should make the final decision.
5. Moderator’s Report	Moderator, Dick Adair, handed out his report to the EC. He reported that registration for the Annual Meeting would begin at 4:00 p.m. today (June 23, 2006).
6. Host Committee Report	Chair, Sandy Freud, reported everything is under control. Shuttles are scheduled. Most attendees are flying into LAX. EC members were reminded to attend Monday evening event.
7. Sub-Committee Reports	7A. EC Chair and Vice-Chair Nominating Committee The EC Senior Class is responsible for nominating the next Chair and Vice-Chair of the Executive Committee. Lottie Jones Hood and Ed White presented their nominees for Chair and Vice Chair. Chair – Dick Hotchkin Vice-Chair – Bonn Clayton Vote was put on hold until Tuesday’s meeting. 7B. Membership and Procedures – Dick Hotchkin Twelve new churches will be presented to delegates at the business meeting on Saturday. A break will be held to honor the new churches. They will be installed on Monday morning. EC members discussed how to present pending bylaw changes. They will be introduced at the Monday business session with a vote on Tuesday. No action was required by the EC. 7C. Personnel and Administration – Lottie Jones Hood Lottie reported that the P & A Committee completed their review of Tom Richard. Tom is doing very well in meeting his objectives. They suggested a raise was in order. Tom turned down the percentage offered. He and other executives took lower raises than support staff. Tom’s management by objective approach is working well. Don Olsen has two years remaining on his contract with the NA. The EC approved the formation of a Transitional Team to prepare for Don’s departure. The following persons were suggested to participate on the Transitional Team: Lynn Merkel, Barbara Mullen and a person from the Missionary Society. 7D. Appointments and Nominations – Anne Butman Nominations will be presented to the delegates on Monday with vote on Tuesday. 7E. Budget – Don Sturgis The proposed budget was presented to the EC at the February meeting. Don will present to the delegates on Monday with action on Tuesday. (Refer to February 2006 EC minutes).
8. Ad Hoc Teams	8A. Proposal for Annual Meeting to take place every other year –Wendy Van Tassell MOTION #3: Claudia Kniefel moved, second by Joe Clarke, that the Executive Committee appoint a review committee to examine the scope, purpose and scheduling of the Annual Meeting. VOTE: Unanimous approval. Motion adopted Bonn suggested that the next EC Chair appoint this committee. It was agreed by EC members and will be on the agenda at Tuesday’s meeting. 8B. Fraternal Delegates. Tom Richard reported that ordinations, etc. have been covered. We have missed only about 4 events. A little administrative improvement is needed.
9. Executive Reports	9A. Rev. Dr. Thomas Richard, Executive Secretary Accepted written report. (Attachment 9a) Tom reported that the NA office staff cannot handle the RSI work. 9B. Rev. Dr. Donald Olsen, Associate Executive – CFTS/DM/Information Services. Accepted written report (Attachment 9b). 9C. Rev. John Carson, Associate Executive – CCD/Missionary Society. Accepted written report (Attachment 9c).
10. DFM	Accepted report from Bill Fillebrown. He reported the finances are confusing. Special designations are not understood. They will be sent a quarterly report.
11. CFTS	Accepted report from Cindy Bacon. She will present her report to the delegates at the Saturday business meeting.
12. Moderator-Elect	Helen Gierke, Moderator-Elect, reported the theme of the 2007 Annual Meeting will be Sing to the Lord a New Song. Eight small churches will host the meeting. The Bible Lecturer is Dr. Richard Ward and the Congregational Lecture will be given by Terry Bascom. It is planned that the new NA hymnal will be presented at this meeting.
14. Treasurer’s Report and Financial Manager’s Report	Jeff Dillon and Dan Drea presented the financial report to the EC members. The report from outside auditors was received. We are looking at a $325,000 outlay for the RSI campaign. EC members held a general discussion regarding annual Fair Share giving.
15. LUNCH	EC broke for lunch with other leadership team members
16. Church Services Report	Becci Dawson Cox report that exhibits and workshops are ready for the 2006 meeting. The proposal that the EC create a volunteer research team for the purpose of aiding the Church Services Commission in investigating the scope, usage, and maintenance of services related to the CSC areas of responsibility will be reworked by Tom Richard, Becci Dawson Cox and Karen Frazzell and brought back to the EC in October 2006.
17. Youth Ministry	Accepted report.
18. Communication Services Committee	Members of the Communication Services Committee visited the EC meeting. Looking at fundraising issues – want to do direct solicitation rather than part of a joint effort. MOTION #4: Ed White moved, second, that the EC accept the proposal to review ways of cutting costs, improving revenue, and expanding the scope and mission of our Association’s magazine. Motion second. VOTE: Motion unanimously adopted. MOTION #5: Moved by Claudia Kniefel, second, that the Communication Services Committee be given permission to resume, for one year, their previous fundraising procedures for The Congregationalist through targeted mailings. VOTE: Motion unanimously adopted. MOTION #6: Moved by Bonn Clayton, second, that the Executive Secretary of the NACCC shall have all the authority necessary to oversee, supervise, and manage The Congregationalist. VOTE: Motion unanimously adopted.
19. Missionary Society	Refer to Attachment 9c – report of Rev. John Carson. A large group of missionaries are on hand for the Annual Meeting. There has been heavy giving for One Great Hour of Sharing. The giving for missions is down.
20. CCD	Refer to Attachment 9c – report of Rev. John Carson. CCD has developed a CD entitled “Plant a Church” that will be presented at the Annual Business Meeting.
21. Unfinished Business	21A. Tabled issue of printed Yearbook MOTION #7: Moved by Joe Clarke, second, that the NA office make available, at cost, the printed version of the NACCC Church Yearbook. Orders must be placed in advance of publishing. VOTE: Motion adopted. 21B. Hymnal Books Accepted report. 21C. Sub-committee on Capital Campaign (RSI) RSI results are good. We will need to provide staff. Staff salaries will be charged to the campaign. 21D. Haystack Meeting MOTION # 8: Moved by Bonn Clayton that the National Association participate by delegation in the bicentennial celebration of the Haystack Meeting of 1806, to be held in Williamstown September 22-24, 2006. Motion by committee – second not needed. VOTE: Motion adopted. Attachment #22d - full proposal with rationale and suggested participants.
22. Board of Governors Meeting	By consensus Dick Hotchkin was appointed as the EC representative to the Foundation Board of Governors meeting.
23. Adjournment and Closing Prayer	Rev. Ed White gave the closing prayer. The EC adjourned at 10:00 a.m. Saturday, June 24, 2006, to attend a capital campaign presentation by RSI. All members of the leadership team will attend. Following the RSI meeting the leadership team attended the First Timers Reception.

Recorder: Susan Carter, Secretary

MINUTES OF THE EXECUTIVE COMMITTEE

AND BOARD OF DIRECTORS

OF THE NATIONAL ASSOCIATION OF CONGREGATIONAL CHRISTIAN CHURCHES

Post Meeting - NACCC Annual Meeting

Tuesday, June 27, 2006

Hilton Costa Mesa, Costa Mesa, CA

MINUTES

Agenda Item	Discussion	Action
1. Call to Order/Roll Call	The post meeting of the Executive Committee and Board of Directors of the National Association of Congregational Christian Churches was convened on Tuesday, June 27, 2006 at 1:30 p.m. at the Hilton Hotel, Costa Mesa, CA. by Chairman Rev. Milton (Ed) White. Executive Committee voting members present: White, Rev. Milton (Ed) White Clayton, Bonn Sommers, Joelle Sturgis, Don Hotchkin, Rev. Richard Clarke, Rev. Joseph Kniefel, Claudia Van Tassell, Rev. Wendy Hood, Rev. Dr. Lottie Jones Butman, Anne Hunt, Rev. Neil Absent: King, Rev. Giovan vanderBent, Rev. Casey Edith Bartley Ex-officio Executive Committee non-voting members were: Gierke, Helen, Moderator Dillon, Jeff, Treasurer Hall, Rev. Dr. Lloyd Carter, Sue, Secretary Board of Directors voting members: White, Rev. Milton (Ed) White Clayton, Bonn Sommers, Joelle Sturgis, Don Hotchkin, Rev. Richard Clarke, Rev. Joseph Kniefel, Claudia Van Tassell, Rev. Wendy Hood, Rev. Dr. Lottie Jones Butman, Anne Hunt, Rev.Neil Gierke, Helen, Moderator Hall, Rev. Dr. Lloyd Dillon, Jeff, Treasurer Carter, Sue, Secretary Absent: King, Rev. Giovan vanderBent, Rev. Casey Edith Bartley Also present: Rev. Dr. Thomas M. Richard, Executive Secretary Dan Drea, NACCC Financial Manager
2. Outgoing and Newly elected EC Members	Outgoing EC members Lottie Jones Hood and Ed White expressed their thanks to other members of the EC and said what a privilege it has been to serve the NA as a member of the Executive Committee. Ed cautioned that we act when a member of the EC does not attend meetings. It was suggested that this be added to the handbook. Neil Hunt was welcomed as a newly elected member of the EC.
3. Election of Chair and Vice Chair	Ed White and Lottie Jones Hood reintroduced their suggested candidates for Chair and Vice Chair. Chair – Dick Hotchkin Vice Chair – Bonn Clayton Nominated from the floor: Wendy Van Tassell to the position of Vice Chair. Dick Hotchkin was unanimously elected to the position of EC Chair. After a paper, secret ballot vote, Wendy Van Tassell was declared the new Vice Chair.
4. Fall meeting of the Executive Committee.	The next meeting of the EC will be November 3-4, 2006 in Oak Creek, WI. The meeting will be Friday evening from 7:00-10:00 p.m. and Saturday 8:00 a.m. – 2:00 p.m.
5. Committee Assignments	Prior to announcing the EC committee assignments Dick Hotchkin spoke to his style of leadership. He stated he is a process person and has no hidden agenda. He believes God is in the process. Committee Assignments: Membership and Procedures: Bonn Clayton, Chair Giovan King Edith Bartley Nominations and Appointments: Anne Butman, Chair Claudia Kniefel Joelle Sommers Sue Carter, ex-officio Personnel and Administration: Wendy Van Tassell, Chair Neil Hunt Dick Hotchkin Budget: Don Sturgis, Chair Joelle Sommers Neil Hunt Ken Arnold Jim Walsh Jeff Dillon
6. Liaison Assignments	Communication Services Committee: Claudia Kniefel Nominating: Anne Butman Credentials: Joe Clarke Financial Services: Joelle Sommers Building and Loan: Don Sturgis CS: Edith Bartley CCD: Neil Hunt Missionary Society: Joelle Sommers CFTS: Casey vanderBent Division for Ministry: Giovan King Investment Advisory: Don Sturgis Youth: Wendy Van Tassell World Christian Relations: Bonn Clayton Foundation: Dick Hotchkin
7. Capital Campaign Implementation Committee	Chair of the EC, Dick Hotchkin, reported that the Capital Campaign would be the most important commitment of the EC this year. He appointed the following people to serve on the Capital Campaign Implementation Committee: Joe Clarke, Chair Wendy Van Tassell Claudia Kniefel Don Sturgis Bonn Clayton. Anne Butman
8. RSI Capital Campaign	The Capital Campaign will be moving at a fast clip now. Tom Richard asked the EC to empower the EC Chair and Vice Chair to act on behalf of the EC to authorize the contract with RSI. MOTION #1: Moved by Joe Clarke, second by Bonn Clayton, that a contract for services be negotiated with RSI as recommended by the ad hoc committee; and that the Executive Secretary be authorized to sign that contract after approval by the Executive Committee. VOTE: Motion adopted
9. Assistant Treasurer	MOTION #2: Moved by Claudia Kniefel, second by Bonn Clayton, that Richard Bauzenberger be reappointed to the position of the NA Assistant Treasurer. VOTE: Motion unanimously adopted.
10. Board of Directors	10a. RSI Capital Campaign MOTION #1: Moved by Bonn Clayton, second by Claudia Kniefel, that the Board of Directors approve an amount, not to exceed $325,000, from corporate funds for front-end funding of our Capital Fund Campaign (RSI). VOTE: Motion adopted 10b. Officers of the Corporation MOTION #2: Moved by Neil Hunt, second by Bonn Clayton, that the officers of the Executive Committee be the officers of the Corporation. VOTE: Motion adopted
11. Adjournment	At the close of the meeting members of the EC expressed their appreciation to Ed White and Lottie Jones Hood for serving the National Association as members of the EC. Meeting adjourned at 2:50 p.m.

Recorder: Susan Carter, Secretary