September 2, 2005

To: Chairpersons of Divisions, Commissions, and Committees

From: Tom Richard, Executive Secretary

RE: Important Administrative Details

We look forward to a productive and a great year for the National Association. As leaders of the leadership team of the Association, the following items will help us get and stay on track with accurate and timely communications.

       1.  Date everything. Letters, communications, etc should be dated to and from each other      and to and from the NA office.

2         Liaisons are important. Be sure your new chairpersons know who your liaison is and how to reach him/her when meetings are planned. All communications should be copied to your liaison. He/she should be included in all meeting and conference calls. 

  1. Use on-line worksites whenever possible. We have made this incredible service available to all of our leadership teams. As an up-to-date way to communicate about the work you are doing. If you have not used worksites before, call the NA office and we will point you in the right direction.
  1. Secretaries of Divisions, Committees and Commissions - Remember that as a result of a policy decision by the Executive Committee, the decisions made by your division, committee, etc should be posted in bullet form within 14 days of your meeting. Email them to your staff liaison in the office. (Minutes do not have to be posted until you have officially voted on them as a group). If you have questions about this contact Carrie Dahm or me at the NA office.
  1. Yearbook changes are imperative and timely! We are in the process of changing emails, lists and database information. Please be sure the NA office has accurate contact information for you. E-mail (bkitchen@naccc.org) or call our database staff member, Barbara Kitchen (800.262.1620 ext. 18).
  1. Book form copies of the 2006 Yearbook are not going to be available this year. Instead each member Church and Leadership Team member will receive a CD-version of the 2006 Yearbook. Additional CDs are $5 each and 8 ½-11 paper copies are $10 each.

Let us pray that God will use us in creative ways this new administrative year. Thank you so much for the services you help to provide for our Churches.

Grace and Peace.